Registration info

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 Registration fees 

  Excl. VAT      Incl. VAT

Participants early
 (until 16 March 2018, 23.59 CET)         

€ 752   € 910

participants - late and on-site
(as of 17 March 2018)

€ 851   € 1,030
Students* € 248   € 300
Retirees** € 153   € 185
Oral presenters
(only if abstract is accepted)
€ 500   € 605
Congress diner € 78   € 95
Summer School, Tuesday 26/6*** € 30   € 36

 
* Students are requested to upload an official letter (max. 200 KB) written in English and signed by their university study supervisor stating their Student status.
** To qualify for the Retirees fee, the applicant must be born before 1 January 1953 and must submit a copy of his/her ID card while registering (max. 200 KB).
***Only in combination with a registration for the congress. More information about the Summer School, check here.

The members of the NVTT have received a personalized e-mail with a special link where they can register. For more information, please contact the Congress Secretariat.

Registration guidelines

Please click here for the registration terms & conditions.

The registration fee covers:

  • Access to the full meeting (4 days)
  • Access to the exhibition
  • Access to the Welcome Reception on Tuesday, 26 June 2018
  • Final Program
  • Congress bag
  • Digital abstract book (or hard copy if requested)
  • Coffee breaks & lunches

 

All payments must be made in Euro (€); no other currency will be accepted. Full payment is due for the registration fees. Registrations are only confirmed once the required payment has been received.

Payments can be made by bank transfer and via credit card. The online registration platform is a secured site. VISA, MasterCard and AMEX are the only credit cards accepted. Please enter all relevant information on the online registration form. Upon completion of the online registration process, you will receive an invoice (receipt) by email.

 

Cancellation of congress registration

In the event of cancellation, written notification must be sent by email to ETCC2018@mci-group.com.
The following refund conditions apply:

  • In case of cancellation before or on 10 May 2018, the registration fee will be refunded with a deduction of 50%
  • In case of cancellation after 10 May 2018, the registration fee will not be refunded for cancellations or no-shows

 

Name change

A name change fee of EUR 50 will be charged for every name change to an existing registration. A new registration form for the substitute delegate should NOT be submitted. Name changes will be accepted by email and should indicate the old and new names and any changes in contact information. Changes can be made until 15 June 2018. After this date, all name changes must be carried out onsite. In case of a name change, the delegate agrees to take over all booked items of the originally registered delegate.


VISA information / Invitation letter

It is the sole responsibility of the attendee to take care of his/her visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. Attendees should contact the nearest embassy or consulate to determine the appropriate timing of their visa applications. It is recommended to apply for a visa at least 3 months in advance of the ETCC 2018.
If you need a visa please make sure you leave enough time to apply and to have the relevant accompanying sponsor letters. The congress secretariat will only provide invitation letters for visa for registered and paid participants. You can request to receive a visa invitation letter during the online registration process, please have your passport details at hand. The letter will be sent to you by e-mail once you have completed your registration and payment online.
The letter of invitation does not financially obligate the congress organizers in any way, nor does it guarantee an entry visa to the Netherlands. All expenses incurred in relation to the congress are the sole responsibility of the delegate.
Delegate registration details may be shared with the Dutch immigration authorities to assist in the immigration process. However, the congress organizers and/or the ETCC 2018 Registration Department will not directly contact embassies and consulates on behalf of delegates.

More information


Hotel Accommodation

Hotel Accommodation for ETCC 2018 can be booked directly online during the registration process. Hotel Accommodation is made available through our external partner Expedia. Please note that payment for hotel accommodation can be made via credit card only. Terms and conditions may vary per hotel and will be visible in the individual hotel booking pages on the registration website.